Job Description

:Job Purpose:Accounts Payables - ensure the accurate recording of purchases, payments to suppliers, debit and credit notes, accruals, adjustments, and administration of all accounts effectively and efficientlyAccounts Receivable - ensure the recording of sales, receipt of funds from customers and administration of all accounts effectively and efficientlyGeneral ledger - management of the general ledger to achieve accurate, complete and timely reporting of results, including reconciliation of certain Balance Sheet AccountsStock AccountantTreasury Assistant - support payments execution and follow up with customers on overdues.Planning - assist the FC for planning activities and reportsReports to: S&R MI Business PartnerRequirements:Principal Accountabilities:Accounts Payables

• Check incoming invoices for completeness and correctness according to legal requirement
• Accurately match incoming invoice with Purchase orders
• Ensure all supplier's invoices are correctly and timely processed
• Match payment with relevant invoices
• Monthly check of subledger and suppliers GL reconciliation as well as reconciliation of GRNI/IR accounts
• Well-controlled and accurate processing of all expense claims via Concur and payment processed timely
• Support supplier input VAT reporting.
• Follow up on refunds and VAT BS recon
• Support month end activities (creation of accruals and provisions for outstanding invoices)
• Ad hoc invoices to suppliers when relating to credit/debit notes

Accounts Receivable

• Creates Customers Debit and Credit notes
• Book and match all incoming payments to customer invoices
• Matching bank statement against General Ledger
• Monthly Intercompany balance confirmations with related parties
• Support month end activities (creation of accruals and provisions for obligations performed but not billed to customer)

Master Data KYC Administrator

• Supplier Master data maintenance in line with the company's policy (including creation of new suppliers, approving and updating changes to supplier data in case of fiscal changes and bank details
• Customer Master data maintenance in line with the company's policy (including creation of new suppliers, approving and updating changes to supplier data in case of fiscal changes and bank details
• Update all payment terms based on agreement.

Treasury Assistant

• Support on time execution of treasury payments (automatic and manual payment runs for incoming invoices)
• Fully Process all LC and direct debit payments
• Match all LC and DD payments with relevant invoices
• Weekly cash forecast and other periodic account receivables reports
• Accurate control and documentation of relevant supporting documents from bank
• Process LC charges via JE
• Accurate application of all incoming payments from customers
• Responsible for extracting and processing daily/Monthly bank statement reconciliation of treasury and financial transactions
• Process Bank Charges and Interest etc.
• Follow up with customers on Overdue and charge late payment interest where necessary

General Accounting/Closing Activities:

• Ensures quality and accuracy of all accounting entries
• Determination and posting of accruals, deferrals, provisions, Payroll journals etc
• Complete accounts and balance sheet reconciliations and justifications
• Manage Fixed Assets and lease accounting
• Monthly FX revaluations and reconciliations
• Prepare files for and validate VAT returns
• Support with Audit process of company financial statement.
• Intercompany reconciliations and clarifications of differences
• Completely Clear/reconciled aging balance sheet accounts (Including Bank GL accounts etc.)

Group Reporting:

• Management Information Reporting MI Pack (Pack, Check Pack, LOB reallocations)
• Monthly sales reporting (revenue and COGS to assist group Intercompany balance elimination and consolidations)
• Monthly volume reporting
• Goal Zero Reporting
• Monthly FTE Reporting

• Statutory Reporting/Audit:
• Timely provide audit working papers and supporting documents for audit review process (interim and year end).
• Provide answers to audit queries related to Treasury/AP/AR/GL

Planning And Forecasting:

• Coordinate at OUs level the annual financial forecasts
• Support in Managing the Planning and Control Cycle
• Coordinate Quarterly Forecast exercise
• Prepare and align forecast versus actuals on monthly basis

Key Challenges:

• Support the business for a successful scorecard

Job Knowledge, Skills & Experience: * Finance Degree, economics degree or relevant qualification

• Commercial sense and understanding of procurement / trading activities
• Strong knowledge of SAP System
• Well organized and able to manage competing priorities
• Strong analytical skills and ability to work independently
• Good communications and inter-personal skills
• Good Team player and a flexible approach
• Customer focused
• Microsoft Office experience
• Ability to learn quickly

Vivo Energy