Job Description

Description:THE JOB AT A GLANCEAs a Team Assistant, you will be working closely with the COO for Group Operations as well as the Head of Quality Assurance. You will be supporting them with all related administrative functions for effective and efficient service delivery.WHAT WILL YOU DO?Provide general secretarial support to the assigned Heads

• Arranging meetings and managing the diaries of the assigned COO and HOD
• Compiling of monthly reports for circulation per agreed timelines
• Arranging and coordinating departmental meetings as and when necessary
• Typing of reports, letters, presentations, circulars and general correspondence
• Handling and managing departmental queries

Travel Arrangements

• Responsible for the end-to-end travel arrangements for the assigned Heads and the departments
• Processing all financial/budget requests for sign-off
• Minute taking
• Drafting agendas for the periodic meetings as required
• Circulation of accurate and quality minutes for the meetings within the agreed timelines

General Administrative Duties

• Follow up on deadlines to subordinates by means of electronic task requests
• Diarize committee circulars and deadlines
• Assist with budget control
• Manage the departmental documents on SharePoint through editing, version control and publishing
• Upload month end reports on SharePoint
• Booking meeting rooms as requested
• Stationery orders
• Responsible for Invoices and Opex management
• Assist with basic administration duties and project coordination support (logistics for projects)
• Assist with event management

WHAT WILL YOU GET IN RETURN?We offer great opportunities for personal and professional development in a stable company thatxe2x80x99s 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.Turnaround timeThe shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.Closing date: 15th September 2024Our Commitment to transformation:In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.Requirements:WHAT YOU'LL BRING TO THE TABLE?

• Grade 12 (Required)
• Diploma in Office Administration/Secretarial or Project management (Added advantage)
• At least 2 - 3 yearsxe2x80x99 experience in being a personal/team assistant, project coordination/event coordination
• Experience in Invoice and Opex management
• Managing work (includes time management)
• Experience in event management
• Ability to work under pressure
• Attention to detail and accuracy
• Verbal and communication skills
• Professional personal presentation
• Customer service orientation
• Information and diary management
• Organising and planning

Rand Mutual