Job Description

CLOSING DATE: 12 MARCH 2024 Team Leader: Civil EngineeringReporting line : Property Manager Division: Finance: Real Estate and Logistics Scale Code: 401 Position ID: 60017858 MAIN PURPOSE OF POSITION To manage a maintenance schedule, ad-hoc repairs, and building facilities, in order to ensure the maximum effectiveness of these buildings. DUTIES AND RESPONSIBILITIES: 1. BUSINESS OPERATIONAL PLAN * Implement maintenance plans for building civil/structural and general. * Oversee minor and major projects * Co-ordination role in contracts * Manage, organise, plan and control operational activities * Carry out quality checks * Set up and control Maintenance schedules and formulate daily routines * Set up Maintenance Plans * Execute maintenance according to plan & Budget * Ensure relevant maintenance contracts are in place with suppliers * Manage SLA with suppliers * Fault finding and development of repair methodology * Inspections and assessment of building structures (walls, doors, roofs floors etc) * Assist in purchase and control material required for material * Ensure cleanness of storerooms, workshops, parking facilities and general * Manage the maintenance of buildings and facilities. 2. FINANCIAL MANAGEMENT * Ensure accurate and sound administration in the preparation and control of costs with nowasteful expenditure. * Manage expenditure according to Budget * Prepare budgets according to maintenance plan * Accurately budgeting * Cost estimation for quotations 3. GOVERNANCE, RISK AND COMPLIANCE * Maintain effective health and safety environment, * Completion of risk assessments of the department * Conduct tool box talks * Monitor and enforce safety legal requirements on all machinery * Ensure compliance to OHS act * Ensure compliance to NKP act * Compliance to Procurement processes * Ensure compliance to SABC policies * Maintain strict confidentiality of all stakeholder documents at all times 4. CONTRACT MANAGEMENT * Initiate, prepare and negotiate building maintenance related contracts * Maintain the various agreed and signed Service Level Agreements * Contract Performance management * Limit job requirements to contract specifications and contractors monitoring * Sign-off completion certificate where required * Contract Performance management 5. ADMINISTRATION * Facilitate payment processes for service providers on SAP * Prepare Technical reports * Implement effective workflow processes * Manage purchasing for new equipment and repairs. * Prepare Business cases * Maintain accurate records for the upkeep of drawings, certificates and other related documents * Communicate Standard Operating ProceduresMaintain a database for maintenance activities 6. LEADERSHIP AND PEOPLE MANAGEMENT * Work closely with the team to resolve any issues that arise out of work process and to ensure that solutions meet business requirements. * Effective contracting and evaluation of Performance Management. * Effective management of Employment Relations issues within the Business Unit. * Manage the workload of the team. * Effective briefing and communication with departmental staff. * Personnel Development Plans (PDP) for all staff members. * Provide direction on the attraction and retention of staff. * Ensure the relevant Job profiles are prepared and are available for the Business Unit. * Customer relationship building * Team player INHERENT/MINIMUM REQUIREMENTS QUALIFICATIONS * NQF 4 /Matric/ Grade 12 * National Diploma S4/T4/N6 Civil Engineering or relevant qualification. * Bachelors degree in Civil engineering or relevant qualification (NQF 7/8) is an advantage EXPERIENCE * 8 years experience in general building maintenance and construction environment with 5 years in a supervisory position. KNOWLEDGE * Financial management * Business planning * Management information systems * Financial reporting * Project Management * Contract Management * HR Business Processes and Systems understanding. * Understanding of related policy Name them * Technology related Systems * Computer Package * People Management * Customer relationship Management
DUTIES AND RESPONSIBILITIES: 1. BUSINESS OPERATIONAL PLAN * Implement maintenance plans for building civil/structural and general. * Oversee minor and major projects * Co-ordination role in contracts * Manage, organise, plan and control operational activities * Carry out quality checks * Set up and control Maintenance schedules and formulate daily routines * Set up Maintenance Plans * Execute maintenance according to plan & Budget * Ensure relevant maintenance contracts are in place with suppliers * Manage SLA with suppliers * Fault finding and development of repair methodology * Inspections and assessment of building structures (walls, doors, roofs floors etc) * Assist in purchase and control material required for material * Ensure cleanness of storerooms, workshops, parking facilities and general * Manage the maintenance of buildings and facilities. 2. FINANCIAL MANAGEMENT * Ensure accurate and sound administration in the preparation and control of costs with nowasteful expenditure. * Manage expenditure according to Budget * Prepare budgets according to maintenance plan * Accurately budgeting * Cost estimation for quotations 3. GOVERNANCE, RISK AND COMPLIANCE * Maintain effective health and safety environment, * Completion of risk assessments of the department * Conduct tool box talks * Monitor and enforce safety legal requirements on all machinery * Ensure compliance to OHS act * Ensure compliance to NKP act * Compliance to Procurement processes * Ensure compliance to SABC policies * Maintain strict confidentiality of all stakeholder documents at all times 4. CONTRACT MANAGEMENT * Initiate, prepare and negotiate building maintenance related contracts * Maintain the various agreed and signed Service Level Agreements * Contract Performance management * Limit job requirements to contract specifications and contractors monitoring * Sign-off completion certificate where required * Contract Performance management 5. ADMINISTRATION * Facilitate payment processes for service providers on SAP * Prepare Technical reports * Implement effective workflow processes * Manage purchasing for new equipment and repairs. * Prepare Business cases * Maintain accurate records for the upkeep of drawings, certificates and other related documents * Communicate Standard Operating ProceduresMaintain a database for maintenance activities 6. LEADERSHIP AND PEOPLE MANAGEMENT * Work closely with the team to resolve any issues that arise out of work process and to ensure that solutions meet business requirements. * Effective contracting and evaluation of Performance Management. * Effective management of Employment Relations issues within the Business Unit. * Manage the workload of the team. * Effective briefing and communication with departmental staff. * Personnel Development Plans (PDP) for all staff members. * Provide direction on the attraction and retention of staff. * Ensure the relevant Job profiles are prepared and are available for the Business Unit. * Customer relationship building * Team player

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