Job Description

Closing Date 2024/09/07
Reference Number MOT240830-7
Job Title Team Leader: Creditors
Branch/Department Meadowview Head Office
Job Type Classification Permanent
Location - Town / City Johannesburg
Location - Province/Area Gauteng
Location - Country South Africa
Motus Aftermarket Parts is searching for an Creditors Supervisor/Team Leader to join the team at Meadowview Head Office. The purpose of the position is to assist with Reconciliation approvals, Managing Staff. Assist in resolving queries. Maintain Accounts Payable systems, processes and procedures for a centralized AP function. Stand in as relief to the Accounts Payable Manager
Position Overview

• Verifying the correctness of all creditor-related documents sent to Head Office
• Ensure legal compliance of Tax invoices.
• Requesting Statements timeously
• Authorisation & payment of invoices
• Vendor application process
• Identification of errors and unusual items
• Processing of new supplier accounts
• Administration of branch supplier contracts
• Knowledge of local and foreign supplier

Specific Role Responsibilities

• Coordinates activities of subordinates to ensure that excellent service levels are met.
• Manage effective transaction processing in line with policy and processes.
• Payment runs first-level review and approval.
• Urgent payment approvals
• Answering supplier and business queries in a timely manner
• Ensure payments are accurately and timeously prepared.
• Interaction with service departments with respect to orders, queries, documentation, and payments.
• Ensure that payment deadlines are adhered to.
• Detailed tax compliance knowledge related to accounts payable process.
• Processing of customer payments, ensuring that FICA compliance requirements are adhered to.

Reconciliation and Reporting * Generate reports for management on accounts payable activities, including ageing summaries.Compliance and Controls * Propose and enforce internal controls to safeguard company assets and prevent fraud.

• Identify opportunities for process improvements and automation within the accounts payable function.
• Collaborate with cross-functional teams to streamline workflows and optimize efficiency.
• Ensure evaluation of current control environment, while working to update and implement policy efficiencies on an entity-wide basis.
• Knowledge of Fleet payments, foreign payments, Bursaries, Subscriptions, Credit Cards, Training & Accommodation.
• Carry out any other reasonable duties as assigned.
• Ensure vendor information is up to date in A/P module.
• Build, train, manage, maintain and an effective and independent team, to handle day-to-day responsibilities.
• Manage the Vendor age analysis.
• Assist Accounts Payable clerks within the team to improve overall performance.
• Responsible for compiling monthly team reports as required by management on time and in the right format.
• Release price/rate difference between invoices and orders on Teams accounts.
• Monitoring and recommending changes of own and staff vendor details and banking details etc. on vendor master data.
• Updating of Vendor Master Data
• Manage Teams morale within the department and the company.
• Approve team leave in accordance with operational requirements.
• Provide support to Auditors during the audit process.
• Compile Succession Plan for Creditors team and develop staff to move up career ladder.

Enquiries, Correspondence and General Support

• Managing a team within Accounts Payable, to ensure effective payment to suppliers and avoiding non-delivery of goods and services due to overdue accounts.
• Attending specific correspondence or telephonic supplier enquiries by communicating and providing information and documentation for related queries.
• Ensure the processing of payments and reconciliations are completed accurately in accordance with laid down accounting procedures and practices.

Qualifications and Experience

• Grade 12- Essential
• Relevant certificate/diploma
• A Tertiary Qualification in Finance /Accounting would be advantageous.
• Basic accounting procedures
• Competent in MS Office, databases, and accounting software and an Advance Knowledge of MS Excel
• Excellent attention to detail and numerical ability
• Methodical, accurate and attention to detail
• Aptitude for numbers

Skills and Personal Attributes

• Supplier orientated.
• Effective communicating techniques
• Previous experience of managing people
• Strong reconciliation skills
• Coaching and mentoring skills
• Communication skills
• Ability to consistently Set and meet deadlines.
• Able to prioritize and organize in a multi-tasked job.
• Meeting deadlines
• Hard working and be able to work in a stressful environment.
• Clear criminal checks

Motus Aftermarket Parts