Job Description

An administrator vacancy within our Economic Development and Advisory Services division has become available. The incumbent will be based at our Head Office, Westville.

Minimal Requirements:

Office Administration Qualification 1 - 3 years' experience Compliant with MS Office Suite on an advanced level

DUTIES

OFFICE ADMINISTRATION

Prepares, formats and proof reads technical reports and documents. Assists in the preparation of scheduled reports. Takes minutes at meetings and distributes thereof. Tracks invoices as and when required. Processes invoices as and when required. Delivers and collects documents. Handles all office correspondence. Files all documentation. Formulates PowerPoint presentations.
GENERAL ADMINISTRATIVE DUTIES

Answers telephones, takes messages and directs calls. Provides support and assists with work overflow as needed.
TENDERING DUTIES

Assists with key tender milestones and with tender administration processes to ensure they are accurately completed in order to meet deadlines. Manages tender correspondence in line with internal and external guidelines. Assists in the management of data related to the tendering process.
FINANCIAL DUTIES

Collates invoices for processing.
PROJECT DUTIES

Drafting of contractual correspondence on projects. Managing the variation order approval process on projects, from preparation to approval. Preparation and tracking of project milestone dates and programmes. Preparation and updating of the project risk register. Drafting of the Project Implementation Plans and monthly updating. Coordination of project team meetings. Compiling minutes and ensuring matters arising from meetings are actioned timeously. Manage all consultant procurement and appointments. Responsible for preparation, coordination and formatting of project documents. Liaising with project stakeholders
Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act. Correspondence will only be conducted with shortlisted candidates. Should you not hear from us within four weeks, please consider your application unsuccessful. By submitting your information and application, you hereby confirm that you have read and understood our POPI Privacy Policy and that you have no objection to us retaining your personal information. In addition, you consent to have your information processed and transferred and possibly stored on our servers. In addition, you also confirm that the information you have provided to us is true, correct, and up to date. If you have any additional questions about our collection and storage of data, please contact our information officer.

Interested parties may send their comprehensive CV quoting the above reference number to recruitment@naiduconsulting.com.

Job Type: Temporary

Experience:

Administrative office procedures, practices and equipment: 5 years (Required)
Work Location: In person