Job Description

Overseeing the overall admin function in the operational area. Assisting with the training schedules and planning. All activities, roles and responsibilities are aligned to the world class (manufacturing) philosophy, principles and practices.
Qualifications

• Matric (Maths and Science)
• Diploma will be an advantage

Experience

• 2-5 Years experience

DutiesReport Writing:

• Compile data and send to manager for review (e.g. overtime, staff welfare, PPE allocations, leading and lagging indicators)

Purchase orders:

• Basic procurement of department specific requirements (e.g. visual management boards, any external staff functions)
• Create new vendors
• Load purchase requisition on systems
• Liaises with suppliers on delivery or special needs
• Training users on purchase systems

Store withdrawals:

• Load store requisitions on systems

Time & Attendance:

• Printing of exception reports
• Check with team leaders for authorisations
• Capturing of exceptions
• Complete time sheets for payroll
• Send to manager for approval

Employee files:

• Create new files and update existing files
• Add all relevant training and notifications to employee files

Travel IT Representative:

• Scheduling and booking of any required travel on the OMNIA travel system

Sharepoint Document administration:

• Publish documents
• Prompt document review
• Assist superintendents with ISO requirements and to close of NCRs
• Update training matrix for employees
• Update organogram as per employee movement
• Ensure all legal documents are in order (e.g. up to date and displayed in the dept) e.g. policys, appointments, emergency procedures

Job CompetenciesKnowledge :

• Familiar / Competent in Microsoft Office

Core Behavioural Competencies

• Teamwork
• Work standards
• Reliability
• Integrity and trust
• Communication skills
• Planning and organization

Functional / Technical Competency

• Researching
• Brand knowledg
• Product Knowledge
• Excellent Customer Service

Cross-Functional Competency

• Collaboration

General

• MS SUITE
• MS AX
• XTime
• Omnia Policies
• Omnia Payroll standard

Omnia Holdings