Job Description

Main purpose of the job:

• To support and monitor the implementation of a USAID funded Programme in the Free State
• To lead the formulation of the monitoring, evaluation, and reporting strategy in line with the donor and organizational objectives and to coordinate organizational responses to the Funder and DoH

Location:

• Wits RHI - Bloemfontein (Free State)

Key performance areas:Technical strategy and oversight

• Assess the need for and develop Data Quality Improvement interventions in the allocated health district
• Guide towards appropriate collection and reporting of CDC Programmes' routine output data and data management
• Provide M&E technical assistance, as required, to Wits RHI's Free State projects
• Develop and conduct presentations on behalf of Wits RHI Free State and Wits RHI
• Identify and implement efficiencies in data collection, compilation, review, reporting, feedback, and action plans
• Participate in the implementation of M&E needs assessments for the allocated district
• Review DHIS, TIER, Daily Reports, and DATIM data to identify gaps in provincial, district and sub-district M&E systems
• Work with M & E managers and technical teams to develop M&E activities in response to the specific needs and priorities of the supported districts
• Performed quality assessment on all equipment, and software and implemented adequate support procedures
• Managed the tracking, processing, and validation of data collected
• Manage the data collection from external data providers
• Compile internal and external reports
• In conjunction with the M&E teams, develop annual work plans for the position, and timelines for implementing the proposed activities
• Gives support and guidance in the creation of data collection tools

Data Quality and Reporting

• Participate in data verification and reporting activities
• Oversee, and co-ordinate the timely and accurate submission of data for program and donor reporting
• Implement, monitor, and review the allocated M&E activities (including Tier, MER, NON- MER, and NIDS rollouts)
• Provide support to Information Management staff and Wits RHI Free State for: - Appropriate reporting of data to the DHIS, TIER, and DATIM (facility to district levels) - Extraction of information from the DHIS, TIER, and other DoH systems for monitoring purposes
• Interprets findings of data assessments/audits and ensures implementation of data quality improvement plans
• Working with QI teams to conduct root cause analysis to prevent future data quality issues and implement new standards or processes including taking necessary corrective action
• Support monthly reviews of the DHIS, and TIER data at the provincial and district levels
• Provide data quality support as appropriate
• Revise activities based on the TIER, DHIS data, implementation experiences, and program feedback
• Participate in regular feedback and planning sessions with the line manager, M&E and other technical teams, and DoH counterparts
• Establish/participate in data quality forums
• Participate in district data review meetings (to support data use)

Stakeholder Relations

• Act as a point of contact person for Wits RHI Free State M&E between partners and other stakeholders
• Act as the first point of contact in assisting DoH managers at the district and provincial levels with data-related issues or mentoring
• Maintain accurate records to document processes and output
• Communicate clearly and effectively with all levels of the institute staff around programmatic inputs and outputs
• Communication with local, regional, and international collaborators and stakeholders including donors and sponsors when and if required
• Participate in and contribute to the development and achievement of the institute's corporate goals and objectives

Staff management

• Attend to all staffing requirements and administration
• Manage line reports in keeping with Wits RHI policies and procedures
• Plan, convene and produce reports for monthly One on one meetings with supervised staff to monitor performance and support
• Attend to all staffing requirements and administration
• Oversee the duties of subordinates to ensure optimal staff utilisation and maintenance of sound labour relations
• Plan, organise and lead staff performance assessments
• Identify substandard performance by team members and plan and implement necessary corrective action
• Coach and train subordinates and team members to ensure the acquisition of knowledge and skills required by the organisation
• Promote harmony, teamwork and sharing of information

Required minimum education and training:

• Master's Degree in an appropriate discipline
• Proficiency in Microsoft Office
• Excellent data presentation skills (primarily MS Excel and PowerPoint). DHIS, TEIR, STATA, DATIM, and Data Analytic Software

Required minimum work experience:

• 5 - 8 years of experience within Public Health Monitoring & Evaluation and Data analytics of which 3 years should be at a management level
• 2 years of experience working with donor-driven programmes
• Experience with qualitative and quantitative data collection and analysis
• Ability to develop data cleaning and storage systems and create databases
• Experience working at various levels of data collection and conducting routine data quality audits
• Experience with the DHIS, Tier.Net, DATIM, SyNCH, and other DoH/Donor data systems
• Experience in donor and DoH reporting, writing reports for internal use and external stakeholders such as the Department of Health
• Demonstrated ability to build the capacity of staff members on monitoring & and evaluation systems
• Experience in implementing and supervising quality improvement work
• Experience in strategic planning, work plan writing, clinical and data management guidelines, and SOPs

Desirable additional education, work experience and personal abilities:

• Strong analytical and quantitative skills
• Able to work independently and as part of a multi-disciplinary team
• Willing to take initiative and be empathetic
• Strong organisational skills and attention to detail
• Experience working with target setting, strategic information management, and protocols, and providing training/capacity building
• Demonstrated leadership, management, and change management abilities, including the ability to manage a diverse team
• Be a proactive agent influencing positive change with external stakeholders with the ability to develop and maintain relationships at all levels of Wits RHI and partner organizations
• Positive, energetic team leader with an ability to adapt to complex situations, manage stress, deliver goals proactively, and great work ethic
• Organized with a thorough and accurate approach to work
• Experience in change management
• Excellent communication skills (verbal and written)

Demands of the job:

• Working overtime and on weekends may be required
• Must be able to work in time-constrained, highly pressurized deadline-driven environments
• Valid Driver's license and own vehicle required
• Local, Regional, and National travel will be required

Communications and relationships:

• Excellent communication skills (both written and oral) in English. Ability to establish and maintain effective working relationships with internal stakeholders at all levels within the organization, as well as all external stakeholders
• Work with Institute management, subordinates, and support staff as well as DOH, Civil Society, and Donors

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 30 August 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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