Job Description

• Update the maintenance system and capturing daily ATLRs flight hours and landings, oil usage and complaints;
• Capture work packs when required;
• File and scan hard copy paperwork as required;
• Assist with maintaining an orderly documents storage area in line with standards, procedures and regulations;
• Separate incoming paperwork daily for assigned aircraft;
• Identify all discrepancies on ATLRs and missing log pages and communicate with relevant stakeholders to obtain correct records;
• Identify and communicate Hour and Cycle differences between the MRO system and ATLRs;
• Update all part changes/ movements on ATLRs;
• Verify and file certificates received;
• Notify administrators of new components;
• Assist in Updating work orders, ADs, SBs, EOs, STCs, Repairs, etc. into MRO System and file documents;
• Distribute documents as requested by departments;
• Assist the Component Administrator in ensuring all required component movements are performed by the record clerks vis Technical Log/ ATLR
• Liaise with the Component Administrator to ensure that all unserviceable spares are removed and controlled correctly from a Technical Records perspective;
• Resolve or escalate records queries and requests;
• Maintain knowledge of relevant regulations, policies and guidelines;
• Adhere to statutory regulations, organisational standards, policies and procedures;
• Report non-compliance and implement corrective actions to ensure compliance.
• Analyse Stakeholder needs and identify improvement initiatives;
• Maintain positive relationships with internal and external stakeholders to foster meaningful interactions.

• Grade 12 or equivalent (Essential);
• Certificate/Diploma in administration or related qualification (Advantageous);
• 7-10 years of experience in records systems and retention in a mid-size organisation (Essential);
• Experience working with Aircraft documentation and the requirements thereof (Essential);
• Experience working with a technical maintenance system (Advantageous);
• Willing to work overtime;
• Knowledge and understanding of Microsoft Office suite (Outlook, Excel, PowerPoint, Word);
• Knowledge of aviation records management;
• Basic financial awareness.

Personal Attributes:

• Professional;
• Strong Integrity and ethical;
• Compliance driven;
• Good stress management;
• Assertive;
• Detailed orientated;
• Immaculate timekeeping;
• Able to work independently and in a team;
• Communication skills;
• Planning and organising skills;
• Interpersonal skills.

Application Guideline:

• Email applications will not be accepted;
• Preference will be given to members of under-represented designated groups;
• Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful.

FlySafair reserves the right:

• Not to proceed with this vacancy;
• To appoint the selected candidates based on its operational requirements.

Closing date: 25 October 2025

FlySafair