Job Description

Scope:

Admin Manager responsible for overseeing the procurement process, creditors process, managing storemen and the stores supervisor, coordinating drivers, and supervising internal sales activities within the organization.

Qualifications and work experience

:

Matric Qualification in Business Management or related (

Advantageous

) 3 -5 years in an Admin Management role

Must have experience in Debtors, Procurement /Stock management

Computer literacy a must on Excel, Word, Outlook and Syspro

Roles and Responsibilities

:

Admin Manager

Oversee and manage the procurement process, ensuring timely and cost-effective purchasing of goods and services. Supervise storemen and the stores supervisor to ensure accurate inventory management, efficient operations, and minimization of stock losses. Coordinate and manage drivers to ensure timely and efficient delivery and transportation operations. Supervise internal sales activities, ensuring adherence to SOPs and achievement of sales targets. Report regularly to senior management on departmental performance, issues, and improvements.

Procurement

Ensure all procurement activities are conducted in compliance with company policies and procedures. Negotiate with suppliers to secure favorable terms and conditions. Monitor market trends and supplier performance to make informed purchasing decisions. Maintain accurate records of all procurement activities, including purchase orders, contracts, and supplier evaluations.

Storemen and Stores Supervisor

Oversee inventory management, including receiving, storing, and issuing of goods. Conduct regular stock counts and audits to ensure inventory accuracy. Implement and maintain processes to minimize stock losses and ensure optimal stock levels. Ensure the store is organized, clean, and compliant with safety regulations.

Drivers

Coordinate and manage the scheduling of drivers to ensure timely deliveries and pickups. Ensure all drivers adhere to company policies, including vehicle maintenance, safety regulations, and customer service standards. Monitor and report on the performance of drivers, addressing any issues or concerns promptly. Ensure that all delivery and transportation documentation is accurately completed and filed.

Supplier Management:

Identify and evaluate potential suppliers based on quality, price, and reliability. Negotiate contracts with suppliers to secure the best possible terms. Maintain a database of approved suppliers and regularly review their performance.

Purchase Order Management:

Ensure all purchase orders are accurately completed and authorized. Track the status of purchase orders to ensure timely delivery of goods and services.

Cost Control:

Monitor procurement expenses and ensure they align with the approved budget. Implement cost-saving measures where possible without compromising quality.

Inventory Management

Receiving Goods:

Ensure all incoming goods are inspected for quality and quantity. Record all received goods accurately in the inventory management system.

Stock Control:

Conduct regular stock counts and reconcile discrepancies. Implement FIFO (First-In, First-Out) or other relevant inventory management methods.

Issue of Goods:

Ensure that goods are issued according to the company's policies and procedures. Maintain accurate records of all stock movements.

Stock Audits:

Conduct periodic stock audits to verify inventory accuracy. Report any significant variances to senior management and take corrective action.

Credit Control

Cash Up, Recons, Allocations:

Oversee the Credit Controller and ensure that all allocations, cash ups and Recons are performed correctly.

Job Type: Full-time

Education:

High School (matric) (Required)
Experience:

Admin Manager: 3 years (Required)
Work Location: In person