Job Description

Our client in the Trade industry is currently looking for a Temp Payroll specialist and Benefits Coordinator on a 2-month contract, in Johannesburg, Gauteng.Responsibilities:

• Report statistics on a monthly or quarterly basis to stakeholders and management to meet deadlines by pulling information from the system and converting it into meaningful data, as requested.
• Develop, implement, and evaluate workforce data analysis, prepares summary reports, makes recommendations, etc.
• Achieve deadlines on all administrative functions as required by management by working according to schedules and requests.
• Ensure accuracy of data by checking work against standards and expectations.
• Apply cost effectiveness principles in everyday delivery to contribute to achievement of departmental financial targets.
• Ensure an accurate and timeous payroll.
• Provide specialist input and solutions to relevant information, reporting and compliance.
• Maintain sustainable working relationship with stakeholders through ongoing engagement to ensure an understanding of their needs and always maintain an open channel of communication in supporting the department to achieve is business objectives.
• Develop and sustain relationships with service provider/vendor/staff to facilitate the effective procurement to pay process with service providers/vendors/suppliers.
• Communicate effectively to ensure understanding of request.
• Understand client needs through communication, collaboration with HR Business Partners.
• Build and maintain relationship with finance department through communication of compensation and benefit deadline.
• Build strategic/Industry/Global network of thought leaders and relationships utilising social media, attending conferences and training interventions.
• Provide administrative support to Human Resource Business Partners (HRBPs) on information requested/reporting requirements.
• Provide support to stakeholders in business with information/reports as requested.
• Provide guidance on and interpret benefits and policies according to JIS Conditions of Service as well as the rules and regulations governing these.
• Participate in activities related to compensation such as pension fund, medical aid, funeral cover, IOD, UIF Forms.
• Participate in Pension Board meetings as and when requested.
• Liaise with the medical aid service providers in respect of memberships and terminations as well as various statistical and data reports.
• Resolve all medical aid queries and reconcile the monthly medical aid reports.
• Set up meetings with Medical aid/service providers on an ad-hoc basis to understand changes to benefits.
• Assist in development and maintenance of accurate statistical data relating to appointments and to provide reports and present trends and forecasts to management where necessary and to assist in the provision of information to meet audit recommendations and requirements.
• Provide guidance and information regarding the Pension fund to exiting employees.
• Facilitate creation of package structures/mock payslips for employees by explaining the various PAYE levels. pension contribution options etc. and implications on pay.
• Process staff loans taking into consideration the New Credit Act by ensuring compliance to these.
• Capture payroll input related to staff movements internally, and loans.
• Ensure that the HR System is updated accordingly in line with prepared schedules, biographical and remuneration data.
• Ensure the correct update of job grades as per the outcomes of the job evaluation exercise and the relevant audit trail.
• Develop and maintain the organogram database on HR system.
• Maintain and update the org structure information on the HR system by capturing internal transfers and new employees.
• Ensure that data is put into HR systems by ensuring that all reports pulled reflect correct data and that databases received from external systems reflect accurately.
• Ensure all governance rules and processes are compiled to prior to capturing or updating employee data on HR systems such as copies of id etc.
• Train new and upskill existing employees on HR system processes and information.
• Make recommendations for enhancements to make processes more efficient.
• Maintain HR registry by maintaining personnel files and ensuring all documentation is recorded.
• Control access to HR registry by securing files and documentation.
• Conduct research to establish benchmarks and best practices within the HR framework.
• Conduct trend analysis on HR issues like leave patterns or overtime for reporting by HR team to their business for appropriate action to be taken.
• Investigate and respond to payroll queries.
• Ensure employee information is accurate and complete for input into auditing purposes (like BBEEE) and ensure adherence to internal and external policies.
• Ensure updates on HR policies and procedures within required template including process flows generation.
• Provide correspondence to individual employees by drafting confirmation of employment letters for travel purposes and other reasons.
• Prepare and populate the templates for letters of appointment and job offers.
• Submit requests for references and security checks on candidates for HRBPs.
• Ensure HRIS system is updated through timeous processing to enable accurate real time reporting.
• Ensure all compensation and benefits are administered and communicated correctly on time.
• Ensure all payroll & benefit practices are in compliance with current legislation.
• Execute Payroll and benefit payment processes while complying with deadline dates.
• Avoid payroll data variances by conducting process mapping, compliance, and auditing.
• Execute payroll standard processes through facilitation of agreement with internal audit and finance team.
• Ensure payroll compliance.
• Provide relevant and accurate information and data (EE, exits etc.) to stakeholders to support organisation transformation and other objectives.
• Plan Payroll process by complying with deadline dates.
• Provide data analytics to enable effective staff planning and inform required people practices to achieve the business agenda. Supply data, at relevant times to external vendors to ensure correct and market related salaries (remchannel)
• Assist HR Operations Manager with administration and queries on Long Term Incentive Schemes where applicable.
• Support B-BBEEE verification process by providing requested information to the vendor.
• Provide information to external and internal auditors with information relating to Payroll.
• Resolve queries and explain processes where requested.
• Ensure payroll is updated with Employment Equity information for staff members to provide data to HR Operations Manager when reporting is due.
• Reconcile Annual IRP5 information with payroll Service provider and ensure EMP501 reconciles with information submitted to SARS. Submit IRP5's to SARS annually and Bi-annually.
• Ensure queries are resolved with SARS relating to Payroll.
• Submit Directives on SARS E-filing and process on payroll & instruct finance to pay to SARS.
• Ensure that Payroll is updated with latest legislation changes and all salaries/earnings/deductions/perks are processed correctly.
• Participate in projects with HR Operations Manager to enhance benefits in the business.
• Explain Tax/payroll queries to employees.
• Prepare and Submit Directors Remuneration certificates to Directors and facilitate signatures.
• Prepare and report monthly HR/Payroll statistics to external and internal stakeholders.
• Participate and give input in meetings regarding changes to HR Policies
• Conduct thorough review of monthly payroll processing for perm and contractors
• Provide technical expertise & support on payroll queries.
• Prepare and Distribute all communications pertaining to events, wellness, etc.
• Improve personal capability and professional growth in line with Business objectives by discussing development needs and proposed solutions with management.
• Be an effective team member encouraging teamwork and freely sharing knowledge.
• Visibly live the values contributing to the achievement of divisional objectives.
• Manage self in terms of development, delivery, and act as a self-starter.
• Keep abreast of changes in legislation or standards by conducting research and utilising networks.
• Troubleshoot and identify anomalies and inconsistencies.
• Upskill team and other professionals by sharing knowledge and research results.
• Identify, share, and implement value adding improvement/innovative ideas and solutions contributing to divisional results.
• Look for opportunities for enhancements of systems and processes and make recommendations keeping financial implications in mind.

• Matric, National Diploma in Human Resource.
• Relevant Degree Preferred.
• Registered with South African Reward Association (optional)
• 5 - 7 years experience in Benefit Administration/Coordination, Payroll Administration/Coordination.
• Administrative procedures and systems.
• Basic MS applications (e.g., Outlook, Word, Excel, Access, Internet, Email)
• Divisional service offerings.
• Human resources administration principles and practices.
• Principles of project management.
• Business continuity standard.
• Data analysis.
• Industry trends.
• Human Resources databases.
• Maintaining records.
• Maintaining confidentiality.
• Managing administrative related projects and benefits programs e.g. medical and life coverage for employees and eligible dependents.
• Examining and re-engineering operations and procedures and implementing new procedures.
• Capturing data.
• Gathering data and compiling statistics for reporting purposes.
• Building and maintaining effective relationships with internal and external stakeholders.

• R35 000 - R40 000 per month.

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