Job Description

My client in Oil & Gas is looking for a Temporary Receptionist to manage front desk operations, switchboard duties, and travel bookings. The ideal candidate has 5+ years of experience in reception and travel coordination, thrives in a fast-paced environment, and is bilingual (English & Afrikaans).Key Responsibilities Reception Duties:

• Greet and assist visitors professionally.
• Answer, screen, and forward calls efficiently.
• Maintain an organized and welcoming reception area.

Travel Coordination:

• Arrange domestic and international travel for employees.
• Coordinate flights, accommodation, and transport.
• Ensure travel plans align with company policies and budgets.
• Switchboard Operations:
• Operate a multi-line switchboard and direct calls appropriately.
• Handle inquiries and provide essential information.

Administrative Support:

• Manage office supplies and reception upkeep.
• Organize couriers (Courier Guy, collections and deliveries).
• Liaise with building managers regarding maintenance and potential noise disruptions.
• Arrange for technicians to resolve printer and internet issues.
• Assist the depot manager with obtaining quotations and purchases.
• Update truck driver certifications, including medical and dangerous goods certificates.
• Handle harbour pass applications for drivers and ensure collection.
• Process and track delivery note books and director-requested items, including obtaining quotes, approvals, and payment follow-ups.
• Arrange pharmacy orders and stationery requests for directors.
• Perform additional administrative tasks as required by management.

Requirements:

• Minimum of 5 years experience as a receptionist.
• Strong background in travel coordination and bookings.
• Proficiency in switchboard operations and MS Office.
• Fluent in English and Afrikaans (reading, writing, and speaking).
• Valid drivers license and own transport preferred.
• Professional appearance with a flexible and adaptable work approach
• Must have a Matric Certificate (and proof of it).

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