Job Description

Minimum requirement

• Grade 12.
• 6 years minimum experience of tender administration within a manufacturing industry.
• Ability to complete the full tender administration lifecycle process.
• Willing to serve their skills long term within the tender administration department.
• Proficiency in MS Office (Word, Excel, Outlook) and the ability to adapt quickly to new systems.
• Strong and outgoing personality.
• Keen on following processes and protocalls and enforcing it thereoff.
• Excellent verbal and written communication skills.
• Ability to build relationships.
• Willingness to learn.

Duties and responsibilities:
Main Duties

• Responsible for management of tender process from receipt to delivery.
• Procurement of tender documents, assessment of relevance and analysis of requirements; ensuring that format of the tender is adhered to in the event that the tender dictates it.
• Collate tender documents which includes, all related pre-qualification and questionnaires- Ensure that tenders are of a high standard in terms of quality.
• Update tender register and follow-up tenders, maintain traceability of electronic and hard copy material.
• Ensure that tender submissions represent the best possible response in terms of completeness, appropriateness.
• Provide updates and progress reports on submitted tenders.
• Daily email and telephonic communication with clients and sub-contractors.
• Copy, filing and scanning of project related documents.
• Addendums of tender.
• Creating tender envelope for submission.
• Scanning and punching tender for final submission.
• Following up Salespersons on extension validities.
• Filling in validity extension documents when received.
• General admin and follow ups.

What Were Looking For:

• A mature individual that can work independently and proactively.
• Experience of tender administration within a manufacturing environment is ideal.
• Strong communication skills and a customer-focused attitude.
• Strong administration, organisational and inter-personal skills.

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