Job Description

TENDER ADMINISTRATOR AT KVW LEGAL AND ASSOCIATES

The Vacancy:

A fixed-term position is available at

KVW LEGAL AND ASSOCIATES

offices in Pretoria for a fully committed, professional Tender Office Administrator with proven successful awards and

at least 2 years experience

in RFQs and tender submissions.

The Ideal Candidate will:

1. be willing to put in extra hours as per operational requirements;

2. proficiently source RFQs as specifically directed;

3. proactively handle the tender submission process ;

4. be able to multi-task while ensuring accuracy and data completeness of attached documents;

5. prioritise tender office administrative tasks;

6. comply with tender requirements or specifications and ensure quality standards are adhered to;

7. keep record and ensure tender deadlines are met timeously;

8. hit the ground running, i.e be self-motivated and competent, working with little supervision and a great team member;

9. have impeccable oral and written Business English skills in liaising with all relevant stakeholders.

The Key Responsibilities:

Quotation for RFQs and tenders together with pricing; Compiling proposals for submissions to prospective clients; Drafting respective methodologies per bid/ proposal; Responsible for management of tender process from receipt to delivery; Assessment of relevance and analysis of requirements prior to procurement of tender documents; Attend tender briefing meetings (both physical and virtual meetings); Collate tender documents including all related pre-qualification and questionnaires; Ensure tenders are of a high quality standard and in terms of completeness; Represent the best possible tender submissions' response per specifications; Daily search on all relevant platforms for tenders and RFQs; Update tender register and follow-up tenders; Maintain traceability of electronic soft copy and hard copy material; Provide weekly detailed updates and weekly progress reports; Ensure the up-to-date status of all commercial documents e.g Compliance documents, Tax Clearance and BEE certificate; Provide support to Operations and General Admin as and when required.

Minimum Requirements

Relevant degree/ diploma (NQF level 6) qualification will be highly beneficial; Minimum

2-years

experience with proven track record of awards in RFQ Sourcing; Tender Administration and coordination up to submission (references will be contacted); Fully computer literate e.g with Microsoft Office Outlook, Word, PowerPoint, Excel proficiency and other such relevant tools; Effective business development skillstogether with strong marketing, administration and inter-personal skills.
Please email your CV to admin@kvwlegal.com. Closing date 20/02/2025

Job Types: Full-time, Temporary
Contract length: 6 months

Pay: R9000,00 per month

Ability to commute/relocate:

Pretoria, Gauteng: Reliably commute or planning to relocate before starting work (Required)
Experience:

Tender Administrative office: 2 years (Required)
Application Deadline: 2025/02/20
Expected Start Date: 2025/03/01