Job Description

Prepare responses to RFP,RFQ, EOI, and RFI for review by the Tender
Manager.
- Attend Tender briefing sessions when required.
- Ensure that all Tender content is of a similar style, grammar, and language.
- Coordinate and compile all aspects of the tender in accordance with
processes, client bid requirements and tender deadlines, including liaison with
internal departments and preparation tender proposals.
- Evaluate each bid question fully in order to completely understand response
requirements.
- Ensures the bid proposals go through all the review stages as defined under
the bid submission process
- Write and produce draft documents and bid responses in accordance with
the firm standards.
- Maintain communication with client and support in obtaining client feedback
on tenders submitted.
- To work towards improving and enhancing the standard and effectiveness of
written responses in conjunction with the Bid Team
- Perform editorial reviews of written bid responses proof-read and edit bid
responses as needed to improve clarity, accuracy, and readability.
- Review financial information (pricing) to ensure appropriate commercial
offering, and approval.
- Develop and maintain communication channels across the firm, at all levels.
- Develop and maintain a library of written responses to support production of
bids and proposals (Bid Library)
- Assist with write ups about the firm and our services as and when requested.
TENDER COORDINATOR
SKILLS AND KNOWLEDGE
- Project management skills;
- Excellent writing and communication skills
- Meticulous, attention to details and willing to learn;
- Display high level of initiative, pro-active in practice and results driven;
- Computer literate in MS Word, Excel and the Internet;
- Motivated, ability to work under pressure and driven to meet deadlines;
- Ability to prioritise and have good organisational skills;
- Problem solving
- Knowledge of Public Procurement Contracting and Tendering principles,
including PFMA, PPPFA and B-BBEE
QUALIFICATIONS AND EXPERIENCE
- Matric / Grade 12
- A relevant tertiary qualification in Marketing/ Business Administration
- Relevant experience in bid/ tender environment (5 - 7 years)
- Previous work experience within a legal firm will be an added advantage.
- APMP foundation certification would be advantageous.

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