Job Description

Our client is a leading law firm renowned for its expertise in intellectual property law, commercial and property law, and various other legal services. With a history of excellence and innovation, they pride themselves on providing exceptional legal solutions to their diverse clientele.They are seeking a dedicated and detail-oriented Tender Coordinator to join their dynamic team. The ideal candidate will be responsible for managing the entire tender process, ensuring all submissions are accurate, timely, and aligned with our high standards. This role requires a proactive individual with excellent organizational skills and the ability to work under pressure to meet tight deadlines.Prepare responses to RFP,RFQ, EOI, and RFI for review by the Tender
Manager.
- Attend Tender briefing sessions when required.
- Ensure that all Tender content is of a similar style, grammar, and language.
- Coordinate and compile all aspects of the tender in accordance with
processes, client bid requirements and tender deadlines, including liaison with
internal departments and preparation tender proposals.
- Evaluate each bid question fully in order to completely understand response
requirements.
- Ensures the bid proposals go through all the review stages as defined under
the bid submission process
- Write and produce draft documents and bid responses in accordance with
the firm standards.
- Maintain communication with client and support in obtaining client feedback
on tenders submitted.
- To work towards improving and enhancing the standard and effectiveness of
written responses in conjunction with the Bid Team
- Perform editorial reviews of written bid responses - proof-read and edit bid
responses as needed to improve clarity, accuracy, and readability.
- Review financial information (pricing) to ensure appropriate commercial
offering, and approval.
- Develop and maintain communication channels across the firm, at all levels.
- Develop and maintain a library of written responses to support production of
bids and proposals (Bid Library)
- Assist with write ups about the firm and our services as and when requested.
TENDER COORDINATOR
SKILLS AND KNOWLEDGE
- Project management skills;
- Excellent writing and communication skills
- Meticulous, attention to details and willing to learn;
- Display high level of initiative, pro-active in practice and results driven;
- Computer literate in MS Word, Excel and the Internet;
- Motivated, ability to work under pressure and driven to meet deadlines;
- Ability to prioritise and have good organisational skills;
- Problem solving
- Knowledge of Public Procurement Contracting and Tendering principles,
including PFMA, PPPFA and B-BBEE
QUALIFICATIONS AND EXPERIENCE
- Matric / Grade 12
- A relevant tertiary qualification in Marketing/ Business Administration
- Relevant experience in bid/ tender environment (5 - 7 years)
- Previous work experience within a legal firm will be an added advantage.
- APMP foundation certification would be advantageous.

Edge Executive