Job Description

JOB PURPOSEThis role will involve managing the workflow and coordination of OOH campaigns across various formats, including transit, digital screens, programmatic buying, airtime rewards, and vouchers. The ideal candidate will ensure smooth execution, from contract verification to final reporting, maintaining high standards of quality and client satisfaction.Transit Advertising

• Verify contracts from Sales for completeness, signatures, and necessary documentation
• Ensure all artwork adheres to transit specifications
• Coordinate with 3rd party providers for artwork mock-ups and confirm accuracy against customer submissions
• Obtain client approval for mock-ups and instruct 3rd party providers to proceed with printing and application
• Verify proof of flighting against approved mock-ups and address discrepancies
• Provide clients with completion reports and update campaign tracking
• Reconcile monthly activity reports with 3rd party providers and resolve discrepancies
• Generate and send vehicle activity summary reports to clients monthly

Operations

• Ensure contract completeness and artwork submission
• Confirm inventory availability with the Mbombela team and instruct Accounts to invoice for production
• Handle limited availability by coordinating with Sales for renegotiation
• Oversee artwork sizing, printing, and flighting processes
• Ensure quality control and escalate issues as necessary
• Generate flighting reports and provide them to clients

Digital Out of Home (DOOH)

• Request Accounts for final invoicing upon successful campaign completion
• Verify contracts and artwork specifications for digital screens
• Manage artwork acceptance, scheduling, and flighting processes
• Update and distribute LED Board Playlists
• Collect and verify proof of flighting from various locations
• Monitor screen performance and escalate issues for resolution
• Consolidate and send monthly performance reports to clients

Programmatic Buying

• Monitor the programmatic buying system for new sales
• Verify and approve new artwork quality and compliance
• Create and manage deals on the programmatic buying system, providing deal numbers to clients

Airtime Rewards

• Verify contract completeness and manage cellphone number submissions
• Ensure correct formatting and upload of cellphone numbers
• Allocate and confirm reward packages and generate completion reports for clients

Vouchers

• Oversee the artwork creation and approval process for vouchers
• Coordinate with Design Team and 3rd party providers for voucher production
• Manage proofing and distribution reporting processes
• Ensure billing instructions are sent post-client approval

Internal Sales

• Engage with previous and current customers to renew or upsell services
• Conduct cold calls to potential customers
• Manage the renewal process for expiring contracts

Administration

• Consolidate and process monthly fuel and expense claims for the team
• Manage calendars and assist in performance reporting and scheduling
• Hold weekly supplier meetings to resolve queries and improve efficiencies
• Ensure compliance and update company documents and approvals

SKILLS

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office Suite and other relevant software
• Attention to detail and problem-solving skills

EDUCATION

• Matric
• Bachelor's degree in Marketing, Business Administration, or related field

EXPERIENCE

• Minimum of 3 years of experience in digital out-of-home advertising or related media field

Blue Label Telecoms