Job Description

Company DescriptionAt Le Pub we elevate Brands into Culture. With Heineken as our founding client, we designed, setup & launched Le Pub - a new model agency crafted by combining one of the top creative agencies in the world (Publicis Italy) & best-in-class data, media, and technology expertise from Publicis Groupe.We exist to help brands earn a permanent seat at the table of culture through experiences that add value to people's lives. Our magic lies in our open-source operating model, which combines the methodologies of an innovation consultancy, the power of big brand creativity, Data & tech expertise of Epsilon & Sapient, with the distribution & scale of Publicis Media's modern solutions.Scope of the roleThis role is the central point of contact for all work that flows through the Creative (studio) team to the Client Service team: schedule and traffic work i.e. social media, strategy and content marketing from small tasks to large workflows across ATL, BTL and Digital. The successful candidate must ensure that all internal meetings surrounding client jobs and pitches are scheduled and that the relevant personnel are in attendance.Responsibilities (include but are not limited to):

• Facilitate creative workflow planning with creatives, Account Managers and department heads
• Ensure communication is clear to all working on a client brief or pitch
• Monitor all resource requirements across the studio and alert Creative Heads if there are problems
• Ensure all deliverables are completed within the scheduled timelines
• Interact with Account Managers and the production team
• Source and manage freelancers
• Ensure timesheets are completed (accurately) and submitted
• Work closely with the Executive Creative Director to assign specific tasks to Creatives
• Schedule and facilitate daily stand-ups with studio / creatives to ensure they are clear about their workload and responsibilities
• Problem-solve resource issues as and when they arise
• Ensure all key dates for review and approval of work is communicated to and understood by each member of the teams assigned to each client project
• Ensure all jobs can be tracked and are easily accessible to all internal stakeholders
• Manage and monitor all daily activities and deadlines
• Monitor schedules and workloads of all permanent and freelance staff
• Work with the relevant teams to ensure projects are delivered accurately and invoiced on time and within budget
• Assist in de-briefing projects with the Client Services team, Studio, relevant Dept Heads to assess the performance of relevant projects,

Qualifications

• A relevant tertiary qualification
• Minimum 3 years experience as an Assistant Traffic Manager / Junior Traffic Manager in a TTL Advertising Agency (or in a similar environment i.e. Radio)
• Proficient in MS Office (i.e. Outlook / Excel / Word / PowerPoint etc.)
• Chase experience is essential. MS Project is advantageous
• Well versed in Digital
• A good command of the English language (both verbal and written)
• Strong multi-taksing skills
• Strong administration and organizational sklls
• Good project management skills
• Good analytical and numeracy skills

Additional InformationPersonality Attributes:

• Team player with the ability to work independently
• Able to remain calm in a highly pressurized environment
• Assertive
• Proactive
• Resilient
• Approachable
• Proactive
• Energetic
• Creative out of the box strategic thinker
• Problem solver / solution driven
• Meticulous with attention to detail
• Other:

• Flexible to work beyond normal office hours (overtime if and when required)
• Must be willing to work on alcohol brands

NB: This job description is not exhaustive and additional duties that fall within the ambit of your capabilities may be added on from time to timeOnly shortlisted candidates will be contacted. Should you not hear from us within 2 weeks after submitting your application, please consider your application as unsuccessful.Publics group is proud to be an Equal opportunity employer and prohibits any forms of Discrimination or Harassment. We celebrate diversity and are committed to creating an inclusive environment for all our employees in line with our Employment Equity Plan. All appointments will be based on qualifications, experience and best fit but preference will be given to all candidates from designated groups.

Publicis Groupe