Job Description

The Transport Manager is responsible for managing, planning, and coordinating Transport operations, which includes delivery and driver management.The Key Functional Responsibilities:The Key Functional responsibilities of the Transport Manager include but are not limited to:Financial Responsibility:xc2xb7 Ensure costs are captured in the month incurred (Labour, Vehicle R&M, Stock Losses, Fuel).xc2xb7 Ensure unprocessed costs are accrued in the month incurred.xc2xb7 Ensure monthly transport department expenditure is maintained within budget a budget will be provided and discussed with you.xc2xb7 Explain variance of budget versus actual.xc2xb7 Ensure cost overruns are investigated and appropriate countermeasures are instituted to prevent further overruns.Operational: Delivery Schedule:xc2xb7 Ensure the maintenance of the delivery schedule in Plato i.e. implementation of new stores.xc2xb7 Ensure that most effective and efficient execution of the delivery schedule i.e. lowest possible Cost Per Kilometre.xc2xb7 Ensure routes are executed according to daily delivery planning meeting.xc2xb7 Ensure that changes are made on delivery schedule to optimize kilometres.EPOD & Trackmatic:xc2xb7 Ensure all daily routes are executed on Trackmatic and EPOD as per company procedures.General:xc2xb7 Ensure planning and coordinating of Cross dock operational requirements.xc2xb7 Ensure the adequate management of fuel.xc2xb7 Ensure the adequate management of driver and van assistant hours.xc2xb7 Ensure all vehicles dispatched daily are compliant as per DQSP standards.People Management:xc2xb7 Host monthly staff meeting with minutes.xc2xb7 Develop and manage Staff schedules.xc2xb7 Ensure that all staff maintains DQSP certification i.e. PDPs, LMI, Medicals, fridge calibrations.xc2xb7 Ensure succession plan in place for career levels.xc2xb7 Liaising with the HR department so as to understand all the necessary aspects and needs of HR development, and ensure all staff are fully informed of HR objectives, purposes and achievements.xc2xb7 Manage a stable HR climate in the workplace.xc2xb7 Liaising with HR regarding overtime and absenteeism, motivating staff, recruiting staff, training, mentoring, coaching and development of staff according to company policies and procedures.xc2xb7 Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the warehousing team.xc2xb7 Develop and manage high performance multi-disciplinary team in order to solve problems within the distribution centre.xc2xb7 Coach and support team members where necessary to achieve objectives.xc2xb7 Uphold the companys disciplinary code of conduct at all times demonstrating fairness when dealing with discipline.xc2xb7 Ensure the adequate recruitment of drivers and van assistants to match the requirement of the daily delivery schedule demands.Process Compliance:xc2xb7 Transportation quality standards are consistently maintained in accordance with DQSP requirements.xc2xb7 Pass all internal and external quality audits.xc2xb7 Audit gaps are closed within prescribed due dates.Asset Management:xc2xb7 Managing and maintaining of company assets and delivery equipment i.e. trolleys, tablets, pallet jacks, load lock bars, bulkheads.xc2xb7 Ensure equipment maintenance is planned and executed with Assets Manager according toxc2xb7 specification.xc2xb7 Ensure all Health & Safety repairs and maintenance is identified and resolved immediately.xc2xb7 Ensure preventative maintenance is carried out according to plan.xc2xb7 Ensure consumables are adequately stocked for operations.Reporting:xc2xb7 Ensure all reporting documents are accurate.xc2xb7 Ensure reporting deadlines are met.xc2xb7 Ensure monthly financial reporting is submitted.xc2xb7 Ensure attendance and engagement in all relevant meetings i.e. planning meeting, max meeting,xc2xb7 management meeting.xc2xb7 Ensure accurate and timely recording of kms travelled, driver hours and van assistant hours.xc2xb7 Ensure daily and weekly fuel recons are completed and fuel related queries are resolved.xc2xb7 Ensure daily, weekly and monthly transport plans are compiled and communicated.xc2xb7 Prepare, sign off and submit the transport department payroll in-line with the companys payroll procedure.xc2xb7 Compile the required KPIs accurately.xc2xb7 Monitor and report on driver performance i.e. staff is held accountable to ensure the perfect delivery.Risk Management:Ensure all operational risk matters are address. i.e. health and safety checklists completed as prescribed (truck checklists), PPE requirements.Ensure all incidents and accidents are investigated and reported according to procedure.Ensure inventory compliance in respect of prescribed laws and legislative requirements.Ensure the mitigation of all financial risk i.e. stock losses, stock damages.Minimum Requirements:xc2xb7 5-7 years experience required in a Transport Management role.xc2xb7 Grade 12 is compulsory with Relevant Tertiary Diploma, Degree or, Honors Degree in Logistics and Transportation Management or similar.xc2xb7 Good Warehousing & Distribution, Transport, FMCG, QRS Management.xc2xb7 Union Experience as well as knowledge of the NBCRFLI required.xc2xb7 Intermediate to advanced Computer literacy MS Excel, Outlook, PowerPoint, Advanced (WMS) Skills and GP skills.

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