Job Description

JOB VACANCY

POSITION: TRANSPORT MANAGER

About the Position:

The Transport Manager is to manage company fleet and ensure optimal functioning of vehicles on a daily basis. Oversee Fleet to ensure optimal operational efficiency, cost-effectiveness, and compliance with safety regulations for business requirements.

Working Conditions:

Contract type: Permanent Overtime hours are not applicable for this role. Number of positions: One (1) Location of position: KwaZulu - Natal
The position will be responsible for:

Ensuring all drivers and helpers know which routes they are allocated to

Log vehicle KM

Ensure tracking of Diesel usage

Drivers time and attendance to be monitored

Ensure All vehicles have valid licenses and road worthy

Ensure all drivers licenses, PDP, IDs are verified and certified.

Assist in the management of the repair and maintenance budget

Ensure all Service for vehicles are to date

Ensure all drivers and helpers are training on loading, off-loading procedures

Ensure all Invoices and POD are signed and received from drivers and helpers

Ensure Tracking of vehicles and report any deviation from routes

Liaise closely with all departments especially sales and production.

Ensure vehicles are clean and there are strict controls in terms of food safety compliance

Ensure display of disk registrations and R638 certificates in the vehicle

Ensure proper record keeping for each vehicle's repair and maintenance, KM, diesel usage

Assist Manager with any delegated duties in relation to the management of the fleet

Closely liaise with Debtors and creditors departments for sales Pod queries and creditor invoices respectively.

Plan and organize transport routes effectively

Recommend new ideas, new economical routes, new clients that are on route that we don't currently service.

Ensure all drivers are neatly dressed, and presentable

Ensure all Manage the storage of crates within the company and capture all movements in crates

Liaise with the drivers to ensure that they collect crates from the customers and properly account for them

Report to the technical department of any returns or quality issues of products

Check invoices from drivers and record any missing invoices

Report to debtor's department of any shortages or missing invoices

Keep accurate registers for vehicle registrations and roadworthy

Keep accurate fuel usage tracking per vehicle

Assist with insurance claims

Ensure Capex approval on transport

Assisting in supporting and development of the transport department

Keep weekly roster schedule for drivers

Ensure daily stock count of Chep crates

Initiate order sheer, receive crates and issue to production

Ensure daily stock count of crates on hand.

Ensure the crates balance daily across QSR, Supermarket and Coffee shops

Ensure the correct calculation of Chep and brown Pallets

Control stock ordered and issue of pallets

Ensure all postings and transfers are done on the chep system both internally and to the different clients.

Ensure Clients accept the postings within a 24hour window

Ensure Chep crates and randomly inspected upon receipt, any broken crates are raised with chep immediately

Ensure Broken or Dirty crates are returned to Chep and the Lupo account is credited

Ensure there is no misuse of crates both internally and externally

Fully understand the Chep system.

Reconcile weekly / monthly no of crates ordered, issued to production and delivered to Vector.

Identify increased demand quantity with reasons

Ensure all PODs are received from drivers and scanned to Debtors

Raise any concerns or issues immediately regarding postings to Chep account

Report any discrepancies to Chep account

Request Monthly report from Chep and ensure it balances with Lupo Recons.

Be responsible for the accurate filling and retrieval of documentation in accordance with the departmental systems and procedures.

Dealing swiftly with any crate/ invoice queries.

Assist with shortages from transport department

Please note this position requires attention to details and daily stock counts and Reconciliation

There may be duties performed outside of this scope from time to time based on management discretion.

Requirements:

To be successful in this role you will need to meet the below requirements:

Relevant degree in Transport, Fleet managemen or Logistics

>5 years experience in logistics, fleet management, or transport is essential

Fully Computer Literate (Microsoft Excel, Word, PowerPoint presentations)

Strong Communication Skills and ability to deal with employees at all levels

Problem- solving Techniques

Able to follow instructions

Must be able to comply with deadlines

Strong Administrative Skills

Attention to detail

Attention to Risk compliance

Personal Attributes

Ability to work without supervision

Assertive

Ability to work under pressure

Commitment

Time Management

Planning and Organizing

Should you meet the requirements for the position, please address your cover letter and CV to recruitment@lupobakery.co.za

Closing date for CV submissions: .01/04/2025

Job Types: Full-time, Permanent

Work Location: In person

Application Deadline: 2025/04/01