Virtual Assistant (recruitment & Scheduling Support)

South Africa, South Africa

Job Description


Position : Virtual Assistant (Recruitment & Scheduling Support)Work Hours (Client) : 6:00 AM - 2:00 PM CST (Central Standard Time)Holidays : South Africa holidaysPay Range : $1000 - $1500 USD/month (varies based on skill set and experience level)Location of Search : South AfricaCompany/Client Overview:We are a home care agency franchise dedicated to providing high-quality care services. As we scale our operations, we are seeking a detail-oriented and proactive Virtual Assistant to support our recruitment and scheduling processes. The ideal candidate will help streamline our hiring workflow, ensuring a steady pipeline of qualified caregivers while minimizing administrative bottlenecks.Duties and Responsibilities:Scheduling Support (70%):

  • Monitor and manage scheduling changes within our CRM system.
  • Coordinate with caregivers and the Operations Manager to ensure proper staffing coverage.
  • Assist in maintaining an efficient schedule for caregivers and avoid any scheduling conflicts.
Recruitment Support (30%):
  • Manage and update the Applicant Tracking System (APD) to ensure accurate candidate records.
  • Conduct initial phone screenings to assess candidate qualifications.
  • Schedule interviews with the Operations Manager and handle interview coordination.
  • Assist in recruitment efforts, including sourcing and following up with candidates.
Support Function:
  • Take down tickets from team members, clients, or caregivers and lodge them to the Operations team for resolution.
  • Assist with light social media and SEO tasks to improve brand visibility (lower priority).
  • Provide general administrative support related to recruitment and scheduling.
Minimum Requirements:Required Qualifications:
  • Prior experience as a Virtual Assistant, Recruitment Coordinator, or similar administrative role.
  • Strong communication skills, both written and verbal, with the ability to interact effectively across different time zones and cultures.
  • Familiarity with applicant tracking systems (APD or similar) and scheduling CRMs.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • 5+ years of experience in recruitment, scheduling, or a related field.
  • Proficiency in English
  • Strong organizational skills and attention to detail.
Preferred Skills:
  • Experience in the home care, healthcare, or service-based industries.
  • Knowledge of social media management and basic SEO strategies.
  • Tech-savvy with the ability to quickly learn and navigate new tools and systems.
Benefits:
  • Competitive salary within the stated range.
  • Opportunity to work with a growing home care agency franchise.
  • Remote work from South Africa.
  • SA holidays observed.
  • 2 weeks Paid Time Off (PTO).

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Job Detail

  • Job Id
    JD1405714
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    South Africa, South Africa
  • Education
    Not mentioned