Job Description

We are seeking a highly organized and proactive Executive Assistant with strong bookkeeping skills and hands-on experience using QuickBooks. The ideal candidate will provide high-level administrative support to executives while managing financial tasks such as invoicing, expense tracking, and account reconciliation. This role requires exceptional attention to detail, excellent time management, and the ability to handle sensitive information with discretion.

Key Responsibilities:

Provide comprehensive administrative support to executives, including calendar management, travel arrangements, meeting coordination, and email correspondence. Perform day-to-day bookkeeping tasks such as invoicing, bill payments, bank reconciliations, and financial reporting using QuickBooks. Maintain accurate financial records and ensure timely data entry for all transactions. Assist in budget preparation, expense tracking, and financial forecasting. Prepare and manage confidential documents, reports, and presentations. Liaise with clients, vendors, and internal teams to ensure smooth communication and efficient workflow. Monitor deadlines, prioritize tasks, and ensure timely follow-up on outstanding action items. Support in document filing, record keeping, and other office management duties. Uphold strict confidentiality and discretion with sensitive information. Continuously improve administrative and bookkeeping processes for efficiency and accuracy

Qualifications and Skills:

Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
Solid bookkeeping experience, including account reconciliation, invoicing, and expense tracking.
Proficiency in QuickBooks (Online and/or Desktop) is required. Strong understanding of basic accounting principles. Excellent organizational and multitasking abilities with a keen eye for detail. Ability to work independently, prioritize tasks, and manage time effectively in a fast-paced environment. Strong problem-solving skills and the ability to take initiative.

Other Requirements:

Excellent WIFI (minimum 50 -100Mbps speed) Own laptop or desktop computer External Monitor Sufficient backup power supply for power outages Good quality headset with a built-in microphone Working hours are Monday to Friday (Pacific Standard Time)


If you are a proactive and goal-oriented individual looking to grow with a dynamic company, we encourage you to apply!