Job Description

Job Overview:

• The Warehouse Stock Controller and Coordinator is responsible for overseeing stock levels, tracking trade stock movements, ensuring accurate records, and coordinating logistics between companies.
• This role involves monitoring stock transactions, verifying invoices, resolving stock discrepancies, and assisting with fleet and system maintenance.

Roles and Responsibilities:

• Stock Control & Monitoring
• Track actual quantity received versus dispatched stock, ensuring accurate reconciliation.
• Monitor stock pack sizes and brands, considering variations in each load received.
• Utilize an existing monitoring sheet to track stock movements efficiently.
• Assist in resolving stock queries and ensuring traceability, especially during stock takes.

Trade Stock Movement & Coordination:

• Assist with arranging trade stock movements between companies and ensuring they are executed correctly.
• Manage trade tickets and delivery timelines according to daily mapping schedules.
• Ensure accurate documentation and compliance with trade movement policies.

Invoice and Documentation Management:

• Identify and correct invoice discrepancies from production facilities in a timely manner.
• Coordinate with production teams to ensure invoicing accuracy and prevent stock losses.
• Maintain organized records of all stock transactions for auditing and reporting purposes.

Fleet and Logistics Support:

• Assist with fleet-related duties where applicable, ensuring efficient stock transportation.
• Support route planning and scheduling for timely stock deliveries.

System Data Maintenance & Operational Efficiency:

• Maintain accurate mapping and system data related to stock movements.
• Identify and correct system operational errors and mistakes.
• Ensure stock records are updated and aligned with operational requirements.

Skills & Competencies:

• Strong analytical and problem-solving skills.
• Attention to detail with high accuracy in stock tracking.
• Excellent organizational and time-management abilities.
• Strong communication and coordination skills.
• Proficiency in stock control systems and spreadsheets (Excel or similar software).
• Ability to work under pressure and meet deadlines.

Qualifications & Experience:

• Previous experience in stock control, warehousing, or logistics is preferred.
• Familiarity with warehouse management system (Meat Matrix) is an advantage.
• Basic knowledge of invoicing, fleet coordination, and operational logistics.

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