Job Description

Job Summary QUALIFICATIONS & EXPERIENCE

• Minimum requirement Diploma/Degree in Human Resources Management or equivalent
• Project Management Certificate will be advantageous
• Advance knowledge MS Office
• MS Office Proficiency
• Minimum of 1 year experience in a learnership environment
• Minimum of 3 years experience in workplace placement is essential

DUITES & RESPONSIBILITIESThe duties include the following:

• Ensure learner details are captured and filed, from application to absorption inclusive tracking post exiting
• Maintain an accurate and up to date host information and database
• Ensure compliant use of LMS and document management systems/inclusive of Google Drive is according to company standards and conventions
• Adhere to document, information and learner record safety and security
• Adhere to quality requirements
• Adhere to reporting requirements and ensure deadlines are met

Allocation of resources

• Ensure that learners have all the relevant tools and equipment to perform duties in the workplace
• Ensure that host employers meet OHS requirements.

Learner Profiling

• Ensure learner assessments are conducted prior to placing learners at workplace
• Interview each learner to build profile for suitable placement
• Perform Interview Session per Learner
• Perform Profile per Learner

Workplace Sourcing

• Track learners with host employers
• Ensure learners are at reputable workplace environment
• Workplace should be ready for learner placements according to the roll out plan
• Ensuring all learners have all the relevant resources for facilitated workplace
• Co-ordinate with the Supervisors of venue challenges to ensure learner attendance, tracking and safety
• Control and monitor workplace and placements

Learner Management

• Facilitate learners on all Signa Academy placed at workplace
• Collaborate with relevant Signa and / or host employer management in dealing with HR issues and all emergencies
• Ensure all required administration is conducted for learners placed at workplace
• Act as a liaison between host employee and the company
• Assist learners with challenges and if unable to resolve then refer these to Manager: Absorption, Workplace & Recruitment Control, and Campus Manager
• Ensure that Learner disabilities are reasonably accommodated, reported and monitored
• Conduct yourself professionally and ethically with all stakeholders and ensure compliance with all relevant legislation, in particular labour legislation and POPI Act
• Ensure Learner wellness while in the workplace and refer to Wellness Department as required
• Coordinate an Academy Alumni programme
• Ensure learners find permanent employment upon completion of learnership programme

Mentoring & Coaching of learners

• Have one on one session with Learners as required
• Review and assess learner progress in line with appropriate quality assurance
• Liaise with the project coordinator / authorized company representative with regards to learner attendance
• Ensure attendance registers are submitted to project coordinator / authorized company representative
• inform project coordinator / authorized company representative with regards to learners who have a bad attendance record
• Respect needs and opinions of the client and learners
• Refrain from discrimination on the basis of disability, race, religion or any consideration
• Take reasonable steps to ensure adequate protection of all confidential information including portfolios of evidence
• Work within an agreed contractual arrangement and in accordance with policies and procedures and the standard framework documents
• Liaise regularly with the project coordinator / authorized company representative
• Make recommendations where necessary
• Ensure all learners complete workplace

Stakeholder Engagement

• Maintain excellent working relationships with internal and external stakeholders
• Attend meetings as required
• Build networks and manage relationships with community key stakeholders
• Actively promote the company in the local community/potential markets /sources of learners

Reporting

• Report on all learner workplace management
• Ensure that all records on recruitment and learners placed in workplace are recorded on the LMS system - record keeping
• Submit a detailed weekly and monthly reporting

COMPETENCIES & SKILLS

• Strong computer literacy
• Proven record of excellent administrative skills
• Report writing
• Accuracy and attention to details
• Ethical and trustworthy - able to work with sensitive and confidential information
• Organised and professional
• Good interpersonal skills with a sound judgement of character attributes
• Ability to work with strict deadlines and turn-around time
• Excellent communication skills with individuals and groups at all levels
• Hard working and self-motivated
• Listening carefully in order to fully answer questions and address concerns
• Dress and act in ways that enhance the reputation of the employer
• Ability to maintain databases and correspond via email
• Ability to use the telephone to interact with prospects and conduct distant interviews
• Able to use online tools such as facebook and linkedin used for finding and attracting possible applicants
• Able to effectively engage and capitalise on recruitment platforms and conduct online collections of open
• Positions that job seekers turn to in their hunt for a new position
• Sound ability to analyse and interpret cvs and outlines of qualifications and background used to
• Determine if someone might be a good match for a given positi

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