Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

Duties and responsibilities:

• Conceptualise and write funding proposals in collaboration with project leaders and fundraisers.
• Execute writing and editing tasks to support the work of Department, including compiling content for the website, as well as newsletters and reports to funders.
• Conduct all aspects of qualitative prospect research information and use the information to support, inform and advise on the UFS relationship-based fundraising and engagement activities, ensuring that they are as effective and efficient as possible.
• Ensure that the Institutional database is correct and current and record information that is relevant to the UFS fundraising initiatives and to its alumni engagement strategies.
• Assist with the department stewardship programme including drafting and dispatching thank you letters, compiling invitation lists for events and managing event RSVPs.
• Compile and edit minutes of Institutional Advancement meetings that involve other departments at the UFS.

Inherent Job Requirements:

• Bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Communications or a three-year national diploma on NQF Level 6 in Communications.
• A minimum of two (2) years relevant working experience relating to the duties and responsibilities.
• Knowledge of eCRM databases (Microsoft Access will qualify) - (minimum 6 months required)
• Knowledge of prospect/leads research.
• Experience in social media.

Recommendations:

• Knowledge of Excel, Word, and PowerPoint.
• Experience working in a Higher Education environment.
• Knowledge of statistics.
• Knowledge of POPIA

Competencies

Key Competencies Required:

• Results-oriented:

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.

• Strategic thinking:

- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to carefully analyse information and use logic to address issues and problems at work.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading:

- The ability to maintain high levels of personal motivation, energy, and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions:

- The ability to negotiate, sell, influence and to persuade others.
- The ability to interact with others and establish personal connections with people.

Required Documents

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
As soon as possible.

Closing date:
15 February 2024.

Salary:
The salary is available on request.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact me at 051 401 9813 or email at PhokaR@ufs.ac.za. Additionally, kindly contact 051 401 2979/9810/ 9814/ 7659 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities. Our Employment Equity Policy is available at:
EEA13_EE Plan UFS 1 March 2022 (003).pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA), and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

University of the Free State